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Follow the links below to find material targeted to the unit's elements, performance criteria, required skills and knowledge

Elements and Performance Criteria

1. Review and update maintenance and preservation procedures
   • Assess care and maintenance needs of specific collections based on knowledge of requirements of different types of materials
   • Assess the need for, and organise appropriate access to, specialist expertise
   • Ensure that where applicable, preservation procedures comply with organisational digital preservation policy
   • Review and update policies, systems and procedures for the care, maintenance and preservation of material, anticipating and responding to problems and challenges that may arise
   • Incorporate organisational priorities and constraints when developing new and revising existing procedures
   • Communicate maintenance and preservation procedures to relevant staff
2. Establish risk-management strategies and procedures
   • Identify key risk factors for collections, including digital collections, and assess organisational capability to address risk
   • Develop appropriate risk-management strategies to prevent or minimise loss or damage in key areas, including the digital environment
   • Develop appropriate migration strategies to ensure preservation of data
   • Implement strategies, anticipating and responding to problems and challenges that may arise
3. Evaluate effectiveness of collection maintenance and preservation procedures
   • Instigate systems for regularly monitoring collection maintenance and preservation procedures
   • Monitor procedures and their implementation to identify aspects needing attention
   • Assess the application of safe and secure work practices and take action to address problems that arise
   • Contribute to monitoring the collection development and digital preservation policies of the organisation
   • Consult with colleagues on a regular basis to obtain feedback on maintenance and preservation procedures
   • Use feedback and outcomes of regular monitoring of staff performance and activities to improve procedures and to identify opportunities for own professional development

Performance Evidence

Evidence of the ability to:

manage care and maintenance procedures to meet specific collection and organisational needs

systematically review and monitor the organisation’s policies and procedures for collection care, maintenance and preservation

apply organisation’s collection development policies and procedures, particularly the digital preservation policy

evaluate the care and maintenance procedures of specific collections

interact with colleagues and specialist experts on development issues, as required, to complement own skill set

pursue opportunities for own professional development regarding new and emerging trends in maintenance and preservation procedures and strategies

model due diligence and professionalism in complex judgements and decisions.

Note: If a specific volume or frequency is not stated, then evidence must be provided at least once.

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Knowledge Evidence

To complete the unit requirements safely and effectively, the individual must:

detail strategies for the storage, display, preservation and conservation of different types of information materials

identify risk factors for different types of information materials

describe the nature of cooperative arrangements that exist between information services providers in relation to collection care and maintenance

analyse issues that affect the care, maintenance and preservation of specific types of information materials, both print and electronic

identify copyright, moral rights and intellectual property issues that affect collection care and management

review organisational collection development policies on the care, maintenance and preservation of specific information collections

describe cultural protocols that impact on collection care and management

discuss the purposes and objectives of existing digital preservation policies

discuss the benefits and limitations of digital preservation.

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